The Directors Group shares overall legal and financial responsibility for the company, acts as a protector of our values and purpose, and brings valuable expertise and experience to support the overall smooth running of the Project.There are six directors, including a ‘finance’, ‘HR’ and ‘community’ director, at least 50% of whom must not be male. Directors are elected by and from the BBP membership, and any member (aged 16 years or more) can put themselves forward, but must know the organisation well enough. The community seat can be held by a non-member.
Directors Group responsibilities
To attend bimonthly Directors Group meeting
Shared statutory duties, to:
Ensure the Project complies with its governing document, company law and any other relevant legislation or regulation
Uphold the mission and best interests of the Project
Ensure the financial stability of the Project
Collectively appoint paid roles
Other shared duties, to:
Be aware of member-created strategy and identify where decisions are being made in conflict with that strategy
Report to, and provide recommendations to, members
Bring business and other subject-area expertise to critiquing and ensuring good governance and the day-to-day operations and decisions of the Project
Stay abreast of Ops Group discussions and actions, and be available to provide advice and recommendations to the Ops Group
Finance: To lead on financial reporting, keeping track of accounts and best practice on finance
HR: To lead on staffing issues, including recruitment, grievances, and general staff policy
Community: To represent the interests and perspectives of our project user groups, ensuring their voice is heard in all our decision-making
Process for becoming a Director
Call for applications for the Directors Group are sent out to the membership in the autumn. Call for applications for the community director is also sent to our referral organisations and any other relevant organisations or forums.
Any member can apply to become a director, and non members can apply to become the community director. Applications are verified for eligibility by a sifting group (1 Director, 2 OGRs, and the governance coordinator) before being sent to the full membership to be voted on at the AGM. Results are calculated using the STV system, taking account of our gender quota
Every 12 months at the AGM, a minimum of one third of Directors - those who are longest standing - will stand down although they will be eligible for re-election.
Directors Group meetings
Standing items are minutes from previous meeting and matters arising, strategic update including review of GM minutes, financial update, operational update including review of Ops Group meeting minutes, legal and regulatory updates, risk monitoring.
Any Director can put themselves forward to chair a meeting and chairs will be elected at the start of each Directors Group meeting.
Minutes are sent to the Ops Group and made publicly available publicly available on the Project’s gitbook.